Records Destruction (RM3)

Requirements for Destroying University Records

The University of Virginia is a state-supported institution; as such University records are subject to the Virginia Public Records Act (VPRA). Per the requirements of the VPRA, you must confirm all of the following before destroying University records:

  • the retention period for the record series, as specified in the retention schedule database, has expired;
  • a completed Certificate of Records Destruction (RM3) form has been approved by the University Records Officer; and
  • there is no pending litigation, audit, investigation, or Virginia Freedom of Information Act request for the records.

​Steps for Completing the Destruction Process

Note: These instructions apply to Agency 207 (UVA Academic) records. For Agency 209 (UVA Medical Center) records, please consult the Health System's Records Management website.