The end of the fiscal year is a great time to dispose of records that have met retention. Keep these best practices in mind when scheduling a destruction pickup from UVA Recycling.
- Keep records to be destroyed separate from records being kept or waiting for records storage pickup. Clearly label records that you need to keep and separate them in a secure location.
- Communicate to staff about recycling and records storage pickups. Make sure staff are aware that a pickup is scheduled, which records are to be destroyed, and which are going to storage. A staff member should be present during all pickups.
- Complete and return the Certificate of Records Destruction (RM3 Form). Before scheduling a pickup, submit a certificate of records destruction to RIM for approval. After pickup, return the completed form to RIM.
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