History & Mission

History of Records Management at UVA

Prior to 2008, basic records management functions at the University were performed by an archivist in the Special Collections Library. Upon completion of a process simplification project, the current University Records & Information Management Office (RIM) was created, reporting to the Information Security, Policy & Records Office (ISPRO). In May 2017, RIM moved its reporting from ISPRO to the Assistant VP for Compliance.

The 2008 process simplification report set several goals for the creation of a records management office:

  • Hire a professionally trained, full-time records manager.
  • Offer training and provide guidance to departments and units so they could take primary responsible for the management of records in their custody.
  • Reduce storage of records across the University by proper compliance to retention time periods.

Mission Statement

The University Records & Information Management Office is firmly committed to excellence in the records management services we provide to our customers (including University faculty, staff, students, and the citizens of Virginia). Our primary goal is that all records, in all formats, be efficiently managed, retained, and destroyed in compliance with all administrative, audit, legal, financial, historical, and research policies and regulations of the Commonwealth of Virginia and the University of Virginia.