University Records Management Policy

University policy supports the consistent, efficient, and comprehensive management of records. It establishes expectations for employees of all University state agencies (academic division, the Medical Center, the College at Wise, and University-associated organizations) to comply with the Virginia Public Records Act via standards and guidelines issued by agency-designated records officers for the management of University records.

Review University policy IRM-017 Records and Information Management to learn more.

University Standards and Guidelines

The following are some relevant standards and guidelines with specific reference to the management of University records in both electronic and physical formats.

• Physical Records Storage Standards
• Data Protection of University Information (IRM-003)
• Privacy and Confidentiality of University Information (IRM-012)
• University Data Protection Standards
• Electronically Stored Information Release Standard
• Electronically Stored Information Release Procedures
• Device Security Guidance
• Email Forwarding Guidance & Conditions