Before leaving employment at the University, users should transfer ownership of all records to a central repository, such as a network shared drive, SharePoint site, or Teams channel. Records saved to UVA Box must be assigned a new owner. Designating a co-owner will not prevent the records from being deleted. Records in OneDrive will also be deleted.
Faculty and staff are granted a short grace period before computing resources like email and cloud storage expire. It is University policy to delete accounts at the end of the grace period. RIM can attempt to retrieve electronically stored information, however if the recovery window has passed, RIM will not be able to retrieve information.
- IT Checklist for Students, Faculty, and Staff Leaving UVA
- UVA HR: Onboarding and Offboarding (see Offboarding Checklist and Knowledge Transfer Template)
- Faculty Departure Checklist